Room Folders

Hotel & Guest Room Information Folders

At MenuShop, we create hotel guest information folders that help you make the right impression. They are designed for hotels, B&Bs and guest houses that want to offer a professional and welcoming experience. Our folders come in faux leather, wood-effect and fabric finishes, and you can add your branding to make them truly personal.

Why Choose Our Guest Information Folders?

Our folders are built to last. They look smart, feel high quality, and can handle everyday use in a busy hospitality setting. You can choose a style that suits your venue, whether that is the Oxford faux leather range, the Oregon wood-effect design, or the Amsterdam fabric finish.

We offer a range of ways to personalise your folders. You can add your logo with embossing or foil blocking, or choose a full-colour print . Inside, you can select how the folders are set up, from tag fixing to O-ring or D-ring binders. Pockets, both built-in and clear PVC, can be added to keep your documents organised.

All our folders are available in A4 and A5 sizes. Most orders are dispatched within 7 to 15 working days. We ship across the UK and internationally, with tailored delivery options available.

Personalisation & Accessories Options

Branding Methods

Branding can be added in various ways. Choose foil blocking or embossing for a traditional finish, or opt for a full-colour print. We also provide free standard titles such as “Guest Information” in a range of fonts.

Fixing & Pocket Configuration

You can also decide how the inside of your folder is set up. Choose between tag fixing or a ring binder mechanism. Built-in pockets and clear PVC pockets are available to help store printed information neatly. Corner trims in black, gold or silver can be added for extra detail. Samples are available if you would like to see the colours and textures before placing an order.

Sizes & Supplementary Options

• Sizes: A4 and A5.
• Optional corner trims in black, gold, or silver.
• Request samples if you need to test colours or textures before ordering.

Explore More Products & Resources

Browse our wider Hotel Supplies & Room Accessories range - blotters, key fobs, signage, chalkboards, storage, and more.

Learn about our story and how we work - visit our About Us page for company history, values, and design philosophy.

Ready to Elevate Your Guest Experience?

If you are looking to improve the way you present guest information, we are here to help. Our team can guide you on design choices, provide free samples, confirm delivery times and offer discounts for larger orders. Contact us today to find the right solution for your venue.

Frequently Asked Questions

What is a hotel guest information folder?

A guest information folder (sometimes called a hotel compendium or room directory) is a folder placed in hotel rooms, B&Bs, or serviced apartments that provides guests with key details about the property.

What should be included in a guest information folder?

Most hotels include a mix of practical details and guest services, such as:

• Welcome letter from the management
• Wi-Fi password and connection instructions
• Check-in and check-out times
• Room service menus or restaurant information
• Spa, gym, and leisure facilities details
• Emergency procedures and local emergency numbers
• Maps, transport, and local attractions

Do hotels still use printed guest folders in the digital age?

Yes. While some hotels now offer digital directories via apps or QR codes, many guests prefer a printed information folder they can easily flip through. A physical folder is especially valued by older travellers, international guests without data roaming, and in boutique hotels or B&Bs where a personal touch matters.

Can hotel guest folders be personalised with a logo?

Absolutely. At Menu Shop, all our room folders can be personalised with your hotel name, logo, or crest. We offer a variety of branding methods including heat embossing, foil blocking, or full-colour printed metal plates.

What size are hotel guest folders?

The most popular sizes are:

• A4 folders – ideal for displaying more detailed guest information and menus.
• A5 folders – compact, space-saving option, popular with B&Bs and smaller hotels.
• Some ranges, like our Amsterdam Information Folders, also include square or slim formats.

How do you clean and maintain guest information folders?

Our folders are designed for easy maintenance. Faux leather, buckram, and wood-effect finishes can be wiped clean with a damp cloth. Fabric-style covers such as Amsterdam or Heritage are treated to resist stains and can be lightly wiped down. Regular cleaning keeps them looking fresh and professional for guests.

Are there eco-friendly hotel room folders?

Yes. Many of our ranges, such as the Buckley and Texas collections, use durable, recyclable, or fabric-based materials. These options combine style with sustainability - perfect for hotels looking to reduce their environmental footprint.

How long do personalised hotel information folders take to arrive?

Standard dispatch times vary by model:

Faux leather & fabric ranges: 7–15 business days

Premium or bespoke finishes: up to 20 business days

We also offer express options for urgent orders. For details, see our Delivery Information page.

How many guest folders should I order for my hotel?

We recommend ordering one folder per guest room, plus a few spares for replacements. Larger hotels may also order additional folders for reception desks, meeting rooms, or conference facilities.